Policies & Documentation » Health Service Policy & Plan

Health Service Policy & Plan

6201 North 21st St. Philadelphia, PA 19138 (215) 438-4140 Fax (215) 438-4160 www.imhotephighschool.com

Health Service Policy & Plan 

Imhotep aims to foster a safe and healthy school environment that protects the well being of students, staff, and visitors. To achieve this goal, the following health policy guidelines will be strictly enforced throughout the school year



Under no circumstances should a person enter the school if they are exhibiting any symptoms which would require isolation/safe transfer from school (see list below). Exposure of such symptoms increases the risk for communicable diseases throughout our school community and threatens our health and safety (increasingly for vulnerable populations). It is imperative that anyone who is sick, not return to the school before full recovery and/or provide clearance from a physician, when required. 

In the event a person begins exhibiting symptoms requiring isolation/safe transfer while in the school, the person will immediately be required to visit the Health Office for possible isolation/safe transfer and will be given further direction on steps required for re-entry to the school. If applicable, parent/guardian will be contacted and is expected to arrange for safe transfer promptly. If the parent/guardian cannot be reached or have not arrived, the emergency contacts provided will be called for safe transfer. Adherence to these guidelines will support mitigation measures recommended by the Center for Disease Control and Prevention(CDC) and the Pennsylvania Department of Health (DOH). 


  • Fever: Fever is defined as having a temperature of 100.4°F or higher (person needs to be fever free for a minimum of 24 hours without the use of a fever

reducing aids and/or medications) *Due to COVID-19 outbreaks, individual must be fever free for a minimum of 24 hours without the use of fever reducing aids and/or medications 

  • Fever and sore throat, rash, vomiting, diarrhea, earache, irritability, or confusion. 
  • Diarrhea: runny, watery, bloody stools, or 2 or more loose stools within the last 4 hours. 
  • Vomiting: 2 or more times in a 24 hour period. Note: a person should not come to school if they have vomited during the night. 
  • Breathing trouble, sore throat, swollen glands, loss of voice, hacking or continuous coughing. 
  • Frequent/uncontrollable scratching of body or scalp, lice, rash, or any other spots that resemble infectious diseases, including ringworm and scabies. 
  • Irritable, continuously crying, or requires more attention than we can provide without hurting the health, safety or well-being of the other children in our care. 
  • Infectious Diseases: Diseases such as impetigo, pink eye, and strep throat require a health care provider’s visit and prescription for medication. Contacting the health care provider and using the medicine as directed for the full recommended length of time are necessary. A person may return to school when clearance from a healthcare provider is provided, 24 hours after the first dose of an antibiotic and if he/she is feeling well. 
  • COVID-19 symptoms: Including but not limited to fever/chills, cough, shortness of breath, difficulty breathing, fatigue, muscle/body aches, headache, new loss of taste/smell, sore throat, congestion/runny nose, nausea/vomiting, diarrhea) *Exhibiting these symptoms OR exposure to a person with COVID-19 will require Isolation/Safe transfer 



COVID-19 is a virus spread mainly person to person and can cause illness (most commonly respiratory illness) in people of all ages.  It can be asymptomatic also, meaning a person does not show symptoms but can still spread the virus. This virus can significantly affect those at higher risk for severe illness (including older adults and people of all ages with certain underlying medical conditions). A positive test result or close contact (within 6 feet for 15+ minutes) to someone with COVID-19 must be reported to the School Nurse for confidential reporting to necessary local/state health departments.  Possible exposure must be communicated to the school community; the following guidance on isolation/quarantine are recommended by the DOH and must strictly be followed for re-entry to the school. 


*Please note: Anyone entering the building will be required to wear a mask.


Regardless of vaccination status:

  • Person tested positive for COVID-19 or Exhibiting COVID-19 symptoms: Person must isolate themselves for at least 10 days after symptoms started AND they must be fever free for 24 hours (1 day) without use of fever reducing aids or medications, before they are able to return to the school 
  • Person is awaiting COVID-19 test results: Person must isolate themselves until results are received, if positive result follow appropriate guidance; if negative result and no symptoms existed, person may return to the school 
  • Person has a household member with COVID-19 or Close contact with a person with COVID-19 (within 6 feet for 15+ minutes): if the person is exhibiting symptoms, follow appropriate guidance; if no symptoms existed, continue to quarantine for 10 days after household member is released from isolation, and then person may return to the school 

Key Terms Isolation: is used to separate people infected with the virus, symptomatic or asymptomatic, from people not infected; Quarantine: is used to prevent spread by keeping someone exposed to the virus, from infecting others 

Imhotep’s Plan for illness 

  • In accordance with the Philadelphia Department of Public Health, (PDPH), Imhotep has created a parent/guardian agreement that describes their commitment to keeping their children home when sick and to seeking appropriate medical care. 
  • Imhotep has designated an isolation room or area for anyone who experiences COVID-like symptoms whereas students will be kept at least six feet apart from other children or staff. Where possible, screens or room curtains will be used to create a barrier between individuals who are ill and others. 
  • Staff who develop symptoms of COVID-like illness will immediately be sent home. If they need to be picked up, they will be directed to wait in a designated isolation room or area while waiting. 
  • If students develop symptoms, they will be brought to a designated isolation

room while waiting to be picked up. The staff member waiting with the child should wear a surgical mask. 

  • If a separate room is not available, a designated area where the student can be kept at least six feet apart from all other students will be established. 

If a student or staff member has COVID-like illness:  They can return to school if: 

  • Initial COVID-19 testing is negative and individual meets the school’s normal criteria for return after an illness OR 
  • A clinician has evaluated the child and documented an alternative diagnosis and confirmed that the student may return to school. OR 
  • COVID-19 testing was not done and all of the following are true: 
  1. At least 10 days since the onset of symptoms AND 
  2. Fever-free of anti-fever medications for 24 hours AND 
  3. Symptoms are improving 

Note: Repeat COVID testing is not required to return to the school. 

If a student or staff member has a confirmed diagnosis of COVID-19: Administration will ensure an immediate call to the PDPH at 215-685-6741 for further instructions. 

  • All children and staff in the classroom or who have come in close contact with the case (greater than 15 minutes of interaction less than six feet away) should quarantine at home for 10 days. PDPH will assist in determining which individuals should quarantine. Anyone who develops symptoms during that time should contact their healthcare provider to request testing. 
  • In accordance with PDPH guidance, the COVID positive individual should remain home until all of the following are true: 
  1. At least 10 days since the onset of symptoms AND 
  2. Until fever free off anti-fever medications for 24 hours AND 
  3. Symptoms are improving. 

Note: The COVID-positive individual does NOT need a repeat COVID-19 test or

a doctor’s note in order to return to the school. 

Injury Protocol 

If a person has an injury that causes continuous discomfort, the person should not return to school until the condition is checked by a health care provider or it improves. Injuries that interfere with class participation need a medical evaluation. If participation in the school day is recommended to be restricted in any way, a health care provider’s written excuse is required. 

If a person receives an injury while at the school and as a result of the injury, requires safe transfer from the school, an incident report will be completed and kept in the person’s medical file in the Health Office. If applicable, parent/guardian will be contacted and is expected to arrange for safe transfer promptly. If the parent/guardian cannot be reached or have not arrived, the emergency contacts provided will be called for safe transfer. 

The School Nurse 

The school nurse or school nurse designee is available daily to provide care and support for the school community. Parents/guardians must inform the nurse promptly of any special health concerns and should contact the nurse if they have questions or would like to schedule an appointment. The school nurse maintains medical records for each student. 

Routine examinations and grade appropriate state mandated screenings are conducted to detect any issues that may affect our student’s ability to learn or maintain optimal health. The school nurse will inform the parent/guardian of any findings of concern, requirements, or recommendations as deemed necessary. Pennsylvania code requires: 

  • A physical examination completed within 1 year should be submitted upon enrollment regardless of grade entering, as well as any of the following applicable grades attended.  9th grade mandated physical examinations should be obtained from the private physician. Exams must be completed within 1 year and should be submitted to the school nurse. If there are financial hardships or special situations, the parent must notify the school nurse for further assistance. *PIAA physical exam required for sports participation each year.
  • The student’s Immunization History or signed consent of exemption from immunizations must be forwarded to admissions or the school nurse.  (Note: Medical exemption requires written notice from a healthcare provider) Without the Immunization History or letter of exemption, the student can be excluded from school.


The purpose of requiring immunization is to protect pupils from preventable communicable diseases and their medical and educational complications. See requirements below: 


For all grades

Total doses


Tetanus, diphtheria, pertussis (DTP/Dtap/DT/Td, Tdap*)


1 dose at/after age 4

Polio (OPV/IPV


Fourth dose at/after age 4, at least six months after previous dose**

Measles, mumps, rubella (MMR/MMRV


At/after age 1

Hepatitis B (HBV)



Chickenpox (Varicella/MMRV)


At/after age 1***

To start seventh grade

Total doses


Meningococcal conjugate vaccine (MCV4)


At/after age 2 

Tetanus, diphtheria, pertussis (Tdap)


At/after age 2

To start 12th grade 

Total doses


Meningococcal conjugate vaccine (MCV4)


If first dose give at age 16 or older, only 1 dose is needed to enter 12th grade

* Only three doses of Td-containing vaccine are necessary if the series is started at or after age 7 and at least one dose is Tdap. 

** A fourth dose is not necessary if the third dose was given at age 4 or older and at least six months after the previous dose. 

*** Or documentation of immunity by lab test, or written statement from parent, guardian, or physician.

Reference: The Pennsylvania Code – Subchapter C. IMMUNIZATION §23.81, and from the Philadelphia Board of Health Regulations Governing the Health of Newborns, Children and Adolescents, published 2017. 

  • In accordance with the Pennsylvania Public School Code, students are required to be tested for Tuberculosis.  Per Pennsylvania Department of Health’s approved modification for Imhotep Institute, tuberculosis testing is not required for students entering 9th grade.   

*Note: The following state mandated health screenings are not to be a substitute for regular checkups with a pediatrician: 

  • Growth Screening (height and weight measurement) - All grades ● Vision Screening - All grades 
  • Hearing Screening - 9th grade and all students receiving special education 

The Health Office 

The Health Office will provide a provisional schedule approved by administration, to be followed in non-emergent situations. If a person exhibits symptoms of illness or injury that do require a visit to the Health Office, the person will receive prompt attention. Students should not personally call home if they feel ill or are injured; they should report the need to visit the Health Office. If isolation/safe transfer is required, a parent/guardian will be notified. 

In order to prevent potential exposure to infectious diseases, promote isolation, and decrease office congestion please note that students do NOT need to present to Health Office with the following common situations: 

  • Old small abrasions, and picked scabs - have them wash hands and apply band aid if needed.
  • Minor headaches and/or fatigue - allow them to get a snack/drink water first. If not better after 20 minutes, may require visit to Health Office 
  • Mild stomach ache and/or nausea - allow them to use the restroom, drink water, and have a snack first. If not better after 20 minutes, may require visit to Health Office 
  • Localized bug bite - if no allergy history and/or spread over large area of skin, apply cool paper towel to area to help prevent scratching 
  • Anxiety/Stress/Psychosocial Issues - if not affecting breathing or medical health offer snack, redirect and/or if necessary, refer to counseling or other support services for collaboration.


School Administration of Medication 

Imhotep will permit the school nurse/designee to administer medication to students provided that all the following requirements are met: 

  • Parents/guardians must complete the Student Confidential Health Information form to be forwarded to the school nurse at the beginning of the current school year 
  • Parents/guardians submit a new Request for Administration of Medication (MED1) form for all prescribed medications.  Must be completed annually by the  physician and signed by the parent.
  • Parents/guardians provide the school nurse the medication in the original container, and this container is clearly labeled with the student’s name, physician’s name, medication name, dosage, frequency of administration, and expiration date 

At the end of the school year, it is the responsibility of the parent/guardian to pick up any unused medications from the nurse’s office. All medication remaining in the nurse’s office following the end of the school year will be properly disposed of. 

Student Self Administration of Medication 

Imhotep permits the self-administration of medication by a student for asthma or other potentially life-threatening illnesses or a life-threatening allergic reaction provided that the following requirements are met: 

  • Parents/guardians provide to the school nurse written authorization for the self-administration of medication 
  • Parents/guardians provide to the school nurse written certification from the student’s physician stating that the student has asthma, potentially life-threatening illness, and/or is subject to a life-threatening allergic reaction and is capable of, and has been instructed in, the proper method of self-administration of medication 
  • The student notifies the school nurse following each self-administration of the


  • The permission is effective for the current school year and is renewed for each subsequent school year upon fulfillment of the aforementioned requirements 

Alcohol/Substance Abuse 

If a student exhibits behavioral symptoms indicating usage of alcohol and/or controlled substances, (symptoms may include intoxication, slurred speech, an unsteady walk, impaired coordination, slowed reflexes, an odor, a physical expression, brief intense euphoria, repetitive physical mannerisms, violence, a blank expression, sexual promiscuity, nausea, and/or an elevated heart rate) parents/guardians will be notified immediately and must have the student picked up. The student will be escorted to the Health Office and will be monitored for safety until the student is picked up. 

If it is suspected that a student is dealing with alcohol and/or controlled substance abuse, the School Counselor or the School Nurse, may refer the parent/guardian to have the student assessed for treatment. Resources will be provided to assist the student and family. 


ADOPTED this 13th day of July, 2020 Rev. 7/12/21  1/10/22