2023-2024 Admission & Enrollment Policy

Imhotep Institute Charter High School

ADMISSIONS POLICY for 2023-2024 School Year

Imhotep Institute Charter High School (IICHS) implements its admissions policy using a random lottery and waiting list system. Applications to IICHS are only valid for the school year of the application. Applicants not awarded admission are placed on the waiting list for the duration of the school year. The waiting list does not roll over to the next school year. Students must re-apply for the next school year.

2023-2024 Admissions Timeline

October 8, 2023 Open Enrollment Period Begins

February 16, 2024 Open Enrollment Period Ends/ Deadline for 2022-23 Admissions Lottery

February 27, 2024 @6:30pm 2022-2023 Admissions Lottery (open to public; attendance not required)

March 6, 2024 Notifications will be mailed and emailed.

How to Apply:

Families can obtain and submit an application for admission at [imhotephighschool.com]. Families

are welcome to visit the School for assistance, and families will be provided with information on

how to apply and, subject to availability, a computer or tablet to access online applications.

Imhotep Institute Charter High School will provide reasonable accommodations in the event that an

individual requests to submit an application in person.

The application process only involves submitting the application form by the deadline. No

interview, school tour, information session, or fee is required.

Once the application is submitted, the applicant will receive an email or text message

confirmation. Applicants who are unable to provide an email address will receive a confirmation

of their application submission via postal mail to the address recorded on the application.

All complete applications submitted after the close of the application window may be offered

admission to the School in the order received only after Imhotep Institute Charter High School has

exhausted the waiting list of students whose applications were received by the deadline.

1) Applications may be completed on-line or downloaded from

ImhotepHighSchool.com/Admissions (in English and Spanish)

2) Assistance with applying is available at the school Monday-Friday 8:15am to 4:15pm

3) Families with limited English competency may call 215.438.4140 x 112 to schedule an appointment

for support with, or translation of, application and enrollment documents

4) Families may submit a Philadelphia Charter School Common Application, available at the

School District of Philadelphia Website.

Admissions Lottery and Waiting Lists

The IICHS Admissions Lottery is open to the public. The process uses a randomization software application to select names from all applicants whose applications are received prior to the published deadline. The number of slots available via the Admissions Lottery varies from grade to grade and year-to-year based on the number of students returning. Slots not claimed by the prescribed deadline will be forfeited to students on the waiting list. Students not selected for admission in the Admissions Lottery are placed on the Waiting List through the end of the school year of application ONLY. Students must submit an application for each new school year. As slots become available, students are selected from the Waiting List based on the number assigned during the lottery, or order of application thereafter. Parents will be notified of lottery results by email/post card and phone call. Parents are granted one week to indicate their acceptance of the offer for enrollment. Upon acceptance of enrollment based on lottery results, parents will be given 14 days to submit the mandatory required documents.

Waiting List protocol: When an opening is discovered throughout the school year or between years, an applicant will be drawn according to their position on the waitlist. Parents will be notified of waitlist status through email, follow up phone call, and postcard. Parents will be granted one calendar week to inform the school of acceptance of the offered slot. Upon acceptance, parents will be granted up to two weeks to complete and return enrollment packets post-lottery acceptance. Parents or caregivers may submit documentation electronically through email in the portal, or can deliver documentation in person to the Imhotep main office to receive assistance. Imhotep Institute Charter High School agrees to maintain an ordered up-to-date waitlist that is continuously maintained, reflecting at any given time the next eligible student to be offered admission in each grade. Preferences for any given student will be listed. Should a student be removed from the waitlist, documentation for such removal shall be indicated. Imhotep Institute Charter High School agrees to provide a copy of its current waiting list at any time during the Term of its Charter within ten (10) business days after request of the Charter School Office.

Enrollment Requirements: The following documents are required for enrollment. Only these five documents listed are mandatory. All other documents, although requested, cannot disqualify a student from enrollment.

Home Language Survey
Proof of age Proof of child’s age (the following list includes examples, but is not exhaustive) Child’s original birth certificate; Notarized copy of the child’s birth certificate; Child’s valid passportOriginal baptismal certificate indicating the child’s date of birth; Copy of the record of baptism; notarized or duly certified and showing the date of birth; Notarized statement from the parents or another relative indicating the date of birth; Prior school records indicating the date of birth.
Proof of residency (one of the following is required)

Deed
Valid Department of Transportation identification card
Mortgage settlement sheet
Current credit card bill
Current utility bill (gas, electric, cable, telephone)]
Recent vehicle registration
Recent property tax bill
Voter registration card showing current address
Valid driver’s license or change of address card with current address
Recent bank statement with current address
Letter from Social Security Office with current address
IRS statement or other wage and tax statements, such as W2, 1040, 1099
Letter from Public Assistance Office with current address
Recent employer pay stub showing current address
Foster care/childcare and Department of Human Services letters are acceptable for registration when a student is in the care of a foster/child care agency
Shelter placement or residency letters are acceptable for homeless students
Original lease with name(s) of parents/legal guardians and children\
Signed property sales agreement, followed by original copy of settlement papers within forty-five calendar days of settlement.

“Any one of the following eight items constitutes acceptable forms of proof of residency: a deed, a lease, current utility bill, current credit card bill, property tax bill, vehicle registration, driver’s license, DOT identification card, shelter placement or residency letters are accepted for homeless students

Immunization records:

Written statement from the former school district or from a medical office that the required immunizations have been administered, or that a required series is in progress

Verbal assurances from the former school district or a medical office that the required immunizations have been completed, with records to follow

Exemption from immunization

(a) Medical exemption. Children need not be immunized if a physician or the physician’s designee provides a written statement that immunization may be detrimental to the health of the child. When the physician determines that immunization is no longer detrimental to the health of the child, the child shall be immunized according to this subchapter[GD2].

(b) Religious exemption. Children need not be immunized if the parent, guardian, or emancipated child objects in writing to the immunization on religious grounds or on the basis of a strong moral or ethical conviction similar to a religious belief.

Please note: If a student has just started a series of shots/immunizations, she or he may still be enrolled. The student must be in the process and keeping up with the timeline of the series (for example, the student just got shot one and he/she will get shot two within thirty days of shot one).

Parent Registration Statement

Requested Enrollment Documents: In order to best support our students, the following documents are requested after admission but upon enrollment. Please note these documents are not required for enrollment. Parents, however, are strongly encouraged to submit them.

Completed and Signed Enrollment Application Emergency Contact Form

Residency Questionnaire Medical Consent Form

Report Cards and/or Transcripts Standardized Test Scores

Special Education Records (if applicable) E-Rate Technology Household Survey Student Photo Release

Contract of Mutual Responsibility Parent Partnership Agreement Dental Examination

Child Release Authorization Transportation Form Health Information Form FERPA form

Evidence of Enrollment form Release of Record Form

Record of Physical Examination (within a year of admission)

Translation of enrollment documents are available in other languages upon request.

Approved by the Board of Trustees